Policies

Golf Carts and Other Small Motorized Vehicles

To maintain a safe, accessible campus, the use of golf carts and other small motorized vehicles is subject to the conditions set forth in this policy.

Major Events Hosted by Non-Departmental Users

This policy places terms and conditions on the hosting of events by individuals other than current employees of the University of California acting within the course and scope of University employment and organizations other than academic and administrative departments of the University of California ("non-department users"). These terms and conditions include obtaining written permission from the campus to host Major Events.

Vacant Space

Space Management and Capital Programs (SMCP) is responsible for the overall management of vacant campus spaces. SMCP works with Environment, Health and Safety (EH&S), Campus Police (UCPD), Capital Projects (CP), and Physical Plant-Campus Services (PPCS) to develop and implement plans for the proper security and maintenance of vacant space. Former occupants must develop and implement a plan for the removal of all moveable items and waste (including hazardous waste) to ensure the spaces they vacate are in broom clean condition. Vacating units should be prepared to fund the cost of their move, although a campus contribution for some moves may be appropriate and will be evaluated on a case-by-case basis. Units that fail to adhere to approved vacancy plans will be moved by the campus and charged a 25% premium.

Research Space for Emeriti

The highest priorities for space in academic departments are offices for regular faculty, research space for regular faculty, and offices for administrators, graduate student instructors, lecturers, and temporary teaching faculty. Space is also used for study facilities, computer rooms, departmental shops, commons, and other special uses that support particular departmental needs. Of necessity, the assignment of research space to emeritus professors is discretionary and it should not adversely affect the quantity or quality of research space provided for regular faculty members.

Unmanned Aircraft System (Drone) Policy

To maintain the safety, security, and privacy of the Berkeley campus community and to ensure compliance with applicable laws, unmanned aircraft systems (also known as drones, unmanned aerial vehicles, model airplanes, quadcopters, or flying robots, but for clarity’s sake referred to henceforth as drones) will be used on campus in accordance with the conditions set forth in this policy. This policy does not apply to use of drones in off-campus locations such as field stations and other areas within the University’s Natural Reserve System. In those areas, the relevant field station or reserve manager will approve any proposed drone use in compliance with applicable laws and policies.

Disclosure of Information from Student Records

Establishes process and conditions applying to the disclosure of student records, in conformity with the federal Family Educational Rights and Privacy Act (FERPA) and University Policy.

Hazardous Materials Shipping and Transportation

It is the policy of the University of California, Berkeley (UC Berkeley) to ship and transport hazardous materials (sometimes referred to as “dangerous goods”) safely and in compliance with the rules and regulations promulgated by the US Department of Transportation (US DOT), the International Air Transportation Association (IATA), and other regulatory agencies.

Post-Earthquake Building Evaluation

Establishes a protocol for effectively evaluating buildings following a seismic event and communicating the evaluation data to campus leadership, in order to ensure that appropriate resources are brought to bear immediately following a seismic event and to shorten the time needed to return to business as usual.

Deficit Resolution

All funds must be spent in accordance with University policy. Authority to spend funds brings with it the responsibility for effective fiscal management. All units should meet operating needs within their available budget. All deficits in University of California, Berkeley current, loan, and plant funds should be cleared throughout the year and must be cleared by the close of the fiscal year. Deficits may be resolved by either transferring budgeted funds between chartstrings within the same fund group or by transferring expenditures between chartstrings, if allowable.

Activities Involving Minors

The University of California, Berkeley is committed to providing a safe environment for minors. Campus units that supervise activities involving minors will abide by the principles and procedures described below. Minors will be treated respectfully at all times, regardless of their actions or behavior. No adult associated with a campus activity involving minors may use physical punishment to manage a minor’s behavior. Physical or sexual abuse of minors will not be tolerated.