Policies

Cal 1 Card Policy

The Cal 1 Card – UC Berkeley's official photo ID card – was designed to provide a standardized and secure medium via which active members of the campus community identify their affiliation and their respective eligibility for access to applicable campus services, benefits, and facilities. Use of the Cal 1 Card, its data elements, and all associated card technologies – including all hardware and software leveraging or interfacing with said technologies – must be pre-approved by the Cal 1 Card Program, Campus Facility Services, the Office of the Registrar, and/or Berkeley People & Culture as applicable.

Course Materials Fees Policy

Departments are expected to cover normal instructional costs within their state fund budgets, and Course Materials Fees (CMFs) should be needed only in exceptional situations. Since departmental budgets have neither kept pace with inflation nor the costs of new technology, CMFs are allowed for consumable supplies or to provide special supplemental educational experiences. The financial needs of the department must be weighed against the impact of the fees on student budgets and the costs of collecting and administering the fees. CMFs should be used to augment rather than replace state funds for departmental instructional costs. Fees assessed under this policy must be mandatory for all students enrolled in a course, and must be assessed to enrolled students by the campus's centralized student billing system. The policy mandates consultation with students in the establishment of CMFs.

Disclosure of Information from Student Records

Establishes process and conditions applying to the disclosure of student records, in conformity with the federal Family Educational Rights and Privacy Act (FERPA) and University Policy.

Management of Campuswide Policies

Defines campuswide policy (vs. guidelines or practice) and sets forth a uniform process for developing, approving, and promoting campuswide policies.

Computer Use Policy

Misuse of computing, networking, or information resources may result in the restriction of computing privileges. Additionally, misuse can be prosecuted under applicable statutes. Users may be held accountable for their conduct under any applicable University or campus policies, procedures, or collective bargaining agreements. Complaints alleging misuse of campus computing and network resources will be directed to those responsible for taking appropriate disciplinary action. Reproduction or distribution of copyrighted works, including, but not limited to, images, text, or software, without permission of the owner is an infringement of U.S. Copyright Law and is subject to civil damages and criminal penalties including fines and imprisonment.

Activities Involving Minors

The University of California, Berkeley is committed to providing a safe environment for minors. Campus units that supervise activities involving minors will abide by the principles and procedures described below. Minors will be treated respectfully at all times, regardless of their actions or behavior. No adult associated with a campus activity involving minors may use physical punishment to manage a minor’s behavior. Physical or sexual abuse of minors will not be tolerated.

Criminal Background Checks

Policy Summary

Criminal background checks are required for staff and non-Senate academic employees newly hired, transferred, promoted, reclassified, or reassigned to certain sensitive positions. They are not required for employees holding sensitive positions at the time this policy went into effect. The department is responsible for initiating the criminal background check. If the background check reveals a conviction relevant to the sensitive position, the individual may be disqualified from holding the sensitive position.

Who Should Read this Policy Vice...

APM-666 Honorarium Payments (2024)

Brief description of delegated authority: approve honorarium payments, up to $5,000 for UC academic personnel and up to $10,000 for all others, in accordance with University Academic Personnel Manual - 666 and business process Section D-371-35 Date: 3/5/2024 Delegated from: Chancellor Delegated to: EVCP Can redelegate? Yes Original document source: APM-666_honorarium_delegation_chancellor_to_evcp_2024_0.pdf

Conflicts of Interest Arising Out of Consensual Relationships

Because of the potential for actual or apparent conflicts of interest, members of the campus community who enter into a consensual relationship with someone over whom they have supervisory, decision-making, oversight, evaluative, or advisory responsibility (hereafter “individuals in authority”) must take effective steps to remove themselves from professional decisions concerning that individual.

Unmanned Aircraft System (Drone) Policy

To maintain the safety, security, and privacy of the Berkeley campus community and to ensure compliance with applicable laws, unmanned aircraft systems (also known as drones, unmanned aerial vehicles, model airplanes, quadcopters, or flying robots, but for clarity’s sake referred to henceforth as drones) will be used on campus in accordance with the conditions set forth in this policy. This policy does not apply to use of drones in off-campus locations such as field stations and other areas within the University’s Natural Reserve System. In those areas, the relevant field station or reserve manager will approve any proposed drone use in compliance with applicable laws and policies.