Policy Summary
All University of California, Berkeley students must establish a berkeley.edu e-mail address. Students are responsible for keeping the address current and for regularly monitoring their e-mail for official communications from the University.
Who Is Affected by This Policy
- Students
Who Administers This Policy
- Office of Undergraduate Admissions
- Office of the Registrar
- Graduate Division
- Information Systems and Technology
Why We Have This Policy
E-mail has become a standard means for sending official University communications. A berkeley.edu e-mail address for each student benefits the campus in the following ways:
- It establishes a consistent, unified approach for official campus communications.
- There are few, if any, returned messages.
- It ensures that messages sent from campus departments are not rejected as “spam,” which can sometimes occur with campus messages sent to third-party e-mail services.
- Students always know where to check for official notifications from the University.
- With minimal effort, the e-mail accounts can be kept valid and current.
Responsibilities
Office of Undergraduate Admissions:
- Provides information to newly-admitted undergraduate students about establishing berkeley.edu e-mail addresses.
Graduate Division:
- Provides information to newly-admitted graduate students about establishing berkeley.edu e-mail addresses.
Office of the Registrar:
- Notifies students of the berkeley.edu e-mail address requirement.
Information Systems and Technology:
- Provides a means by which students can establish a berkeley.edu address, formally record it, indicate their choice regarding release of the address to the public, and update the address as needed.
Students:
- Establish, formally record, and maintain an e-mail address in the berkeley.edu domain.
- Regularly monitor e-mail received at their Berkeley.edu email address for official notifications from the University.
Procedures
Students may create a berkeley.edu e-mail account using CalMail or, if available, their college, school, or department e-mail server in the berkeley.edu domain. To create an e-mail account on CalMail, students may go to the Berkeley Internet Link at https://calmail.berkeley.edu:10100/. When updating an e-mail address, students must go to CalNet Directory Services at https://directory.berkeley.edu/update.
In protecting students’ privacy, e-mail addresses will be made available as directory information only when the release flag is checked.
Glossary
Directory Information: information contained in a student record that would not generally be considered harmful or an invasion of privacy if disclosed. UC Berkeley designates the following types of information as directory information:
- Student's name
- Address (local, permanent, billing, e-mail)
- Telephone number (local, permanent)
- Date and place of birth
- Major field of study
- Dates of attendance
- Class level (e.g., freshman, sophomore)
- Enrollment status (e.g., undergraduate or graduate, full time or part time)
- Number of course units in which enrolled
- Degrees and honors received
- Most recent previous educational institution attended
- Participation in officially recognized activities, including intercollegiate athletics
- Name, weight, and height of participants on intercollegiate athletic teams
E-Mail: Messages, usually text, sent from one person to another via computer.
Spam: Unsolicited bulk e-mail, usually advertising, sent to large numbers of people.
Student: An individual for whom UC Berkeley maintains student records and who: (a) is enrolled in or registered with a UC Berkeley academic program; (b) has completed the immediately preceding term, is not presently enrolled, and is eligible for re-enrollment; or (c) is on an approved educational leave or other approved leave status, or is on filing-fee status.
Related Documents
UC Berkeley Electronic Mail Policy
Policy Governing Disclosure of Information from Student Records, (will insert URL when policy becomes official)